Corporate and Special Event Planning

Upcoming Busy Schedules

Upcoming Busy Schedules
As we head into the end of the year I am quickly learning that party and event planners sure can be busy. In our first year we find ourselves with many events lined up for the upcoming couple of weeks before Christmas and for a couple of weeks following the holidays. And, I have to remember that somewhere in there I have to fit in family and friend celebrations too.
Next week is our very first week of Super Busy!  We have four events in three days. I remember a few months ago reading a blog of a local wedding planner and she was talking about how she had two weddings in one weekend. Actually, it may have been two weddings in one day. I remember thinking, man I can’t wait until we get to that point.  Well here we go.  Rachel is also excited to have events back to back. Starting on Thursday we will be running right through until late Saturday night.
Coming up as well I have our regular family Christmas stuff, unless we decide to high tale it out of dodge for the holidays (we’re thinking about spending Christmas morning on a beach somewhere).  Our volleyball team decided to host a league Christmas party and of course we have fire department Christmas functions to attend along with my daughter’s 13th birthday party. That’s right, my Pumpkin is going to be a teenager!
Being the mother of the family my schedule also includes everyday stuff like basketball practices, volleyball tournaments, hot lunches and sleep overs.
Being so busy it is really important that I am always organized. My party world is coming together with the new paper on the wall organizing system I have created.  My family life is organized according to our family calendar in the laundry room.  And to keep it all together I now bring both worlds together on my new phone. I was hesitant to give up my paper agenda book but I went cold turkey and stuffed my agenda book in the cupboard and haven’t reached for it since.
I am also big on lists and sticky notes. Quick thinking, sudden ideas…they all need a place to be jotted down until I am ready to deal with them.  I think I might start carrying a small notebook with me. Actually, I guess I can do that on my phone can’t I?
I find that I can’t function if my workspace is a mess. If you’ve seen my house in the last 6 months you’d think that I am kidding because my house has been such a disaster (thanks to party planning) but it’s true. I arrange and rearrange my office and my party room all the time. In the hopes that I will some day find a spot for everything, find a system that works.  The funny thing is I actually think constantly rearranging is maybe the better thing to be doing, keeps me on my toes and always thinking. Or maybe I’m just crazy.
When my schedule gets to be too much and I am feeling overwhelmed I find that really forcing myself to focus on one event at a time is really important. I try to keep only the very next thing on my list on my mind and finish it complete before I start worrying about something else. For example, if I was feeling overwhelmed by my over-sized lists on my wall tonight I would focus on our next event, the Blue Wings game tomorrow night. I would make sure that everything is lined up exactly as it should be before I let myself worry about anything else.
Staying organized is critical in this industry, forgetting one small thing can be a huge mistake, possibly a very costly mistake. I am super pleased that being organized is something that I do naturally otherwise learning to be that way might be the one thing I don’t have time for right now.
By the way, here are some photos of where all the In the Moment magic happens. Looking at the photos I realize a few things I want to change about my office. First, the colour…I am much more a brown kind of girl…and there aren’t really any photos around.  I live for my photographs, I think over the couch I am going to tape up a bunch of photos of friends and family, no frames, just good old fashioned tape.

Julia O’Grady has big vision, fresh ideas and a proven track record in the events industry. She and her team work hard to exceed client expectations and push ITM Events to achieve greater heights. A driven entrepreneur, Julia also manages the business side of ITM Events including human resources, finances, marketing and writing grant and sales proposals. In taking a high level approach to event management, Julia is able to visualize a project from inception to successful execution. She attracts valuable sponsors by offering meaningful opportunities to engage with participants. Julia uses her keen analytical mind to create incredible events that maximize the available budget. When Julia isn’t planning unforgettable events, she loves travelling the world with her family, staying active, and enjoying fine food and martinis.

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