Corporate and Special Event Planning

How Do You Know You Can’t Afford a Wedding Planner?

How Do You Know You Can’t Afford a Wedding Planner?

I am always so disappointed when I find out a couple doesn’t have a wedding planner, even more so when I find out they haven’t even considered having one. We have found that couples just automatically assume that they can’t afford a wedding planner. They are about to embark on planning the biggest celebration of their lives and they haven’t taken the time to make sure they have all the right pieces in place to make this moment happen. The funny thing is if I ask about flowers, what they are going to wear or who their wedding party is going to be they could tell me all those details.

Unfortunately so many couples put the horse before the cart and commit themselves to details that in the big picture of this celebration don’t really even matter and when they get further in they often realize they have spent more or are going to be forced to spend more based on a decision they made before they should have. Did you know that 76% of couples spend more on their wedding then they intended to!

It frustrates me because there is such an easy solution to this problem – hiring a wedding planner. Which brings us back to my first couple of sentences, couples often don’t think they can afford a wedding planner, without having even asked.

So here is my first question. How do you know you can’t afford a wedding planner?

And from that here are my following questions.

  1. Have you discussed what you are comfortable spending?
  2. Have you discussed what your vision is for your wedding?
  3. Have you created a budget to lay out possible costs?
  4. How accurate are the numbers in your budget (are those numbers just a guess)?

Until you can answer those questions you really have no idea whether you can afford a wedding planner or, in fact, any detail of your dream wedding at all.

Here is my second question. What does it hurt to make some time to meet with 3 or 4 wedding planners to discuss your wedding and see if they might be a good fit for you. The worst you are going to hear is the word “no”. Either they will tell you that you are not a good fit for them or you will decide that this is not a good fit for you. I know that we are always happy to sit and chat with potential clients. It is worth it for us to spend an hour out of our day with you discussing your wedding and our services to see if we might be a good fit. But here’s a tip – don’t just send an email requesting pricing. That is of no use to you or to the wedding planner. Take the time to meet with them, face to face. If you watch our video about choosing your wedding venue I talk about comparing apples to apples and that theory applies here too. If you are worried about being “forced” into a sale just be very clear before you meet that you are just interested in gathering information at your first meeting and that if you are interested in their services after the meeting you will contact them.

And for my last question. Did you know that hiring a wedding planner can actually save you money on your overall wedding budget? Yup it’s true. Here are a just a few ways working with a planner saves you money.

  1. We create and help you to maintain your event budget. We do everything we can to make sure you stay on budget.
  2. We work with you to create the overall look and feel for your wedding so that we know exactly what needs to be purchased/rented. Have you ever noticed how many couples sell stuff on-line after their wedding saying “never used”, “never opened”. That’s because they didn’t have a clear plan and they just picked up anything and everything that might work for their wedding. Working with a planner your vision is clear and we make sure you not only have everything you need but also ONLY what you need.
  3. We often get discounts from vendors, sometimes as much as 25%. We give those discounts to you if you are working with a planner that does transparent billing.
  4. We know that it is not always about the number at the bottom of the estimate. We review in great detail every single vendor you are considering for your services to make sure that you are comparing apples to apples. We also provide you with suggestions for other similar vendors that we think are worth considering so that you can be absolutely certain you have picked the perfect company/service. Sometimes it can be as simple as you knowing that you can rent chivari chairs from one rental company for $9 which you think is a great deal and us knowing that because you are using a gold chivari that we can actually get that chair for $6 from another vendor. Sometimes it is a more complex savings in knowing that although we can get those chairs cheaper from vendor B, because you are ordering other things from vendor A, you will now be paying double delivery which actually works out to the same as if you had paid for the $9 chair. And not to mention we get a 25% discount from vendor A so you are actually saving money. Or in the case of a photographer, the advertisement you saw says that they only charge $1600 for a full wedding. The others you looked at charge $2500. What you didn’t realize is that in the fine print the $1600 photographer only includes 4 hours of coverage in a full wedding, and that does not include any images, you have to buy all those separate after the fact. The $2500 photographer gives you 7 hours of coverage and it includes a cd with all the best images with an album of your favorite images. And what about the quality of the work. You can’t put a price on that. We often have the inside scoop on what the final product looks like (it’s easy to showcase your best 5 or 6 images on your website but what do the rest look like) and we often have heard or experienced what the actual service is like.

There is a reason so many people hire wedding planners. Make the time to find out how you can you have one too.

Julia O’Grady has big vision, fresh ideas and a proven track record in the events industry. She and her team work hard to exceed client expectations and push ITM Events to achieve greater heights. A driven entrepreneur, Julia also manages the business side of ITM Events including human resources, finances, marketing and writing grant and sales proposals. In taking a high level approach to event management, Julia is able to visualize a project from inception to successful execution. She attracts valuable sponsors by offering meaningful opportunities to engage with participants. Julia uses her keen analytical mind to create incredible events that maximize the available budget. When Julia isn’t planning unforgettable events, she loves travelling the world with her family, staying active, and enjoying fine food and martinis.

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